We offer a range of secretarial and administration jobs across a number of industries in Jersey, finance and commercial to name a few.

Jobs in this sector such as PA's and Secretarial Assistant's play a key role in providing support to Managers, Directors, CEO's whilst Administration Assistants and Clerical Administrators will provide assistance on projects and day-to-day administration duties.

As a Receptionist you will play a key role in acting as the face of the organisation welcoming clients, customers and suppliers to the business each day.  

To start a career in this sector you should be able to demonstrate excellent computer literacy and keyboard skills, excellent organisation and time management skills, have the ability to work to tight deadlines and be able to follow clear processes and procedures whilst being well presented at all times responding to client and customer queries.

For career progression you do not need to hold professional qualifications and can simply progress your career through experience.

With our knowledge and experience we are ideally placed to help you develop your career in general administration. We understand what employers are looking for and will connect you with the right opportunity; guiding you through every step of the application process and sharing our market knowledge and advice.

Search for secretarial and administration jobsbelow or speak to a member of our team today about how best we can support you.

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Secretarial and Administration jobs

Permanent Part Time Hours

Part Time Reception/Office Support

Jersey

​Are you a highly organised and proactive individual, confident in dealing with senior executives and seeking a new part time opportunity, delivering quality service within a global and award winning company? In this newly created role you will work on the front desk of an organisation which prides itself on excellence, operational robustness and investment performance, utilising your strong communication skills on a daily basis. Responsibilities will include:Maintaining reception area, answering calls directed to the main switchboard and transferring or taking messages accordinglySetting up the boardroom for ad hoc meetings such as interviews and quarterly boardsSupporting the facilities management Maintaining good working relationships with all office contractors and suppliers, reviewing contracts on a regular basis to ensure efficient running of all office premisesOpening and distributing a large volume of post and arranging couriers through the online systemExperience and skills required:Educated to GCSE level, including English and mathsExperience of working in financial services front office or support roleFlexible, practical and hands on approachIntermediate Excel and Outlook are essentialIf you’d like to find out more information about this opportunity, please call us on 01534 626777 or email jobs@rowlands.co.ukWe are an equal opportunity employer and value diversity at all times.

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Permanent Full Time Hours

Receptionist

Jersey

​Due to continued expansion, a leading established law firm is currently seeking a full-time professional Receptionist to join their team.Working alongside another Receptionist, you will run a busy reception area, ensuring good presentation is maintained at all times to give a positive first impression of the firm. You will also provide helpful professional assistance to clients and staff.Responsibilities will include:Providing assistance to clients face to face and over the phone in a professional, courteous and timely manner Processing and sorting all incoming and outgoing mail Preparing and maintaining the reception area and meeting rooms, including replenishing refreshments Booking meeting rooms on behalf of clients for meetings and organising catering, as required Receiving payments from clients on behalf of the accounts team Experience and skills required:Minimum 2 years’ office administration experience, including experience dealing with clients/customersProactive approach to tasks Excellent organisational skills and the ability to work using own initiative Comfortable using Microsoft outlook, word and excel Previous experience using a switchboard would be an advantage but is not essential If you’d like to find out more information about this opportunity, please call us on 01534 626777 or email jobs@rowlands.co.ukWe are an equal opportunity employer and value diversity at all times.

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Permanent Full Time Hours

Operations Coordinator

Jersey

​A unique opportunity to join a small specialist friendly team in a client-facing recruitment/operations role. As Operations Coordinator you will be responsible for directing the daily activities of the business on behalf of clients, matching candidates from the database to contract and permanent job opportunities according to client requirements.This role would suit an individual that has proven experience working in a busy, client/customer focused environment with excellent organisation skills. A recruitment, estate agency or operational background would be ideal, however, other backgrounds will be considered.Responsibilities will include:Actively matching contractors on the database with clients to provide a world-class service and delivery Providing and overseeing the daily manpower on behalf of clients, scheduling contractor rotations, planning, assigning and supervising the work Accurately recording contractor's daily rates and employment dates on the master job sheet in preparation for invoicing and payroll Reviewing CVs for authenticity  Providing reports, statistics and feedback to the Operations Senior Management Managing job adverts across job boards and social media platformsExperience and skills required:Confident working in a customer service environment  Strong written and verbal communication skillsAbility to build strong working relationships Excellent organisational and time management skills Ability to work well within a team and independently using own initiativeIf you’d like to find out more information about this opportunity, please call us on 01534 626777 or email jobs@rowlands.co.ukWe are an equal opportunity employer and value diversity at all times.

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Temporary Full Time Hours

Temporary Trust Project Administrator

Jersey

​Work alongside the business operations team in an international provider of banking services, until the end of 2021 and assist with the tracking of various projects and collation of management informationWorking alongside the Business Projects Deputy Manager your tasks will include maintaining a project list relating to business activities and assisting in the co-ordination and delivery of actions relating to identified projects, providing updates to committees and tracking fee notes. Whilst a project management background would be ideal, a candidate with a PA background will also be considered.Responsibilities will include:Assisting with the coordination and delivery of various projects and actionsEnsuring deadlines for the completion of tasks are achieved within agreed timescales Assisting with the provision of management information and relevant reporting and data management Coordinating the follow up of procedures due for review and taking minutes at committee review meetings Undertaking mail merges and bulk administration tasks as allocated, including distributing signatory list packs to third parties Experience and skills required:Ideally a minimum of 5 years’ experience within the financial industry within a similar roleHighly organised and proactive approach to tasks Knowledge of how to coordinate and run meetings and minute taking An understanding of corporate secretarial duties Ability to quick dissect projects into workstreams and workstreams into tasks If you’d like to find out more information about this opportunity, please call us on 01534 626777 or email jobs@rowlands.co.ukWe are an equal opportunity employer and value diversity at all times.

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Contract Full Time Hours

HR Administrator | Contract

Jersey

​A growing and innovative professional services organisation is seeking a strong administrator to provide support to their resourcing and onboarding team for 4 to 5 months.Whilst this role will provide support predominantly to the recruitment team, there may also be the opportunity for wider involvement in other areas of HR.This is a fantastic opportunity for a confident and organised administrator to gain HR experience working in a fast-paced environment with a supportive and friendly team. Ideally you will be available for an immediately start and whilst previous recruitment experience would be an advantage, this is not essentialResponsibilities will include:Arranging interviews Answering queries from agencies Preparing offer documents Assisting with onboarding administration Supporting ongoing projects Experience and skills required:Strong administration skills Confident communicator Previous experience dealing with sensitive data and high levels of confidentiality Excellent organisational skills and ability to work in a fast-paced environment If you’d like to find out more information about this opportunity, please call us on 01534 626777 or email jobs@rowlands.co.ukWe are an equal opportunity employer and value diversity at all times.

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Permanent Full Time Hours

Administration Assistant

Jersey

​Take the next step in your career with this support role in a leading law firm, where you will join the innovative global support team and provide an efficient administrative and secretarial support to the business.In this varied role where every day will be different, you will gain exposure to different services across the business and work with different teams. If you have some previous office administration experience and are a driven individual looking to develop and progress their career in a fast-paced environment, please contact us today!Responsibilities will include:Managing client interactions Organising in-house and external meetingsGeneral printing and production of court bundles when necessary  Preparing invoices and following up payments with clients Experience and skills required:Minimum 2 years’ previous administration experience, ideally within a legal or professional services environmentGood time management skills and the ability to prioritise your workload Ability to work well within a team If you’d like to find out more information about this opportunity, please call us on 01534 626777 or email jobs@rowlands.co.ukWe are an equal opportunity employer and value diversity at all times.

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