We offer a range of secretarial and administration jobs across a number of industries in Jersey, finance and commercial to name a few.
Jobs in this sector such as PA's and Secretarial Assistant's play a key role in providing support to Managers, Directors, CEO's whilst Administration Assistants and Clerical Administrators will provide assistance on projects and day-to-day administration duties.
As a Receptionist you will play a key role in acting as the face of the organisation welcoming clients, customers and suppliers to the business each day.
To start a career in this sector you should be able to demonstrate excellent computer literacy and keyboard skills, excellent organisation and time management skills, have the ability to work to tight deadlines and be able to follow clear processes and procedures whilst being well presented at all times responding to client and customer queries.
For career progression you do not need to hold professional qualifications and can simply progress your career through experience.
With our knowledge and experience we are ideally placed to help you develop your career in general administration. We understand what employers are looking for and will connect you with the right opportunity; guiding you through every step of the application process and sharing our market knowledge and advice.
Secretarial and Administration jobs
Permanent Full Time Hours
Work collaboratively and contribute towards the growth and development of this business, proactively managing the day to day operations.Within this interesting and varied role, you will play a key role in strategy planning and help to build the company’s social media profile. You will also provide assistance with staff recruitment and training and review procedures to ensure clients receive a quality service at all times.Ideally you will be available to start immediately and have a strong commitment to customer service. Some flexibility on working hours may be able to be considered.Responsibilities will include:Managing the reception area, including booking meetings and preparing agendasAssisting with the management of social media pagesProviding support during business development meetings and the forecasting processesOverseeing all aspects of the employee lifecycle, including recruitment, onboarding, training and performance appraisals Managing budgets and performing bank statement reconciliationsKeeping up to date with legislation changes and evaluating the impact on the businessExperience and skills required:Previous experience managing a team Strong interpersonal and communication skills Excellent organisational and time management skills Ability to work well within a team Proactive approach to tasks and confident using social media to build a company’s profile If you’d like to find out more information about this opportunity, please call us on 01534 626777 or email firstname.lastname@example.orgWe are an equal opportunity employer and value diversity at all times.View details
Permanent Full Time Hours
Provide operational support to a company committed to the training and development of their employees, in this busy and varied role.As Operations Administrator, you will provide front of house support, meeting and greeting guests. You will also be responsible for sorting incoming emails to a shared inbox and allocating them to the correct workflow.Ideally, you will have previous office experience, confident communication skills and a proactive approach to tasks.Experience and skills required:Previous office experience Excellent interpersonal and communication skills High level of accuracy and attention to detail Strong organisational skills If you’d like to find out more information about this opportunity, please call us on 01534 626777 or email email@example.comWe are an equal opportunity employer and value diversity at all times.View details
Permanent Full Time Hours
A dual role within a global business providing support sorting and arranging couriers, whilst also assisting front of house with allocating emails in the shared inbox to appropriate workflows.This is an excellent opportunity for an enthusiastic and proactive individual to join a company committed to the training and development of their employees.Experience and skills required:Previous office experience Excellent time management and attention to detail Ability to work well within a team and independently, using initiative Confident communication skills If you’d like to find out more information about this opportunity, please call us on 01534 626777 or email firstname.lastname@example.orgWe are an equal opportunity employer and value diversity at all times.View details
Permanent Part Time Hours
Act as first point of contact for a dynamic financial services provider, performing a variety of administrative tasks, welcoming guests and managing the reception area.Using your previous Receptionist experience, you will ensure a quality service is delivered at all times, greeting visitors and co-ordinate all reception activities including, distributing inbound and outbound mail and redirecting telephone calls.This is a rewarding career opportunity to be part of a company who consistently demonstrate an inclusive and supportive culture.Responsibilities will include:Answering, screening and forwarding incoming telephone calls to group numbers Ensuring reception area is kept tidy and presentable Updating calendars and scheduling meetings Arranging travel, accommodation and transport as requiredOrdering stationary supplies and keeping inventory of stockExperience and skills required:Previous reception/office experienceClear telephone manner High level of accuracy and the ability to prioritise workloadsEnthusiastic ‘can-do’ attitude Strong commitment to client service If you’d like to find out more information about this opportunity, please call us on 01534 626777 or email email@example.comWe are an equal opportunity employer and value diversity at all times.View details
Permanent Full Time Hours
Administrator | Fund Compliance
A rewarding and progressive career opportunity, where you will be supported in reaching your ambitions and developing your skills and experience within funds. In this role you will have responsibility for collating and reviewing the due diligence for client structures and their investors, as well as assisting in the preparation of regulatory reports and performing regulatory monitoring on client fund structures.As a member of the fund services team, you will be encouraged to take a hands-on approach and will have freedom to innovate, while benefiting from the support of a dynamic and value-creating team culture. Responsibilities will include:Reviewing and approving all due diligence and tax transparency documentation and data Ensuring all high-risk investors/clients are correctly identified and enhanced due diligence procedures are implemented and adhered to throughout the life of the relationshipReviewing CDD documentation and data and preparing the appropriate checklistsPreparing regulatory reporting for client entitiesAssisting with the investigation of anti-money laundering and sanctions alertsExperience and skills required:Hold or working towards an appropriate qualification and/or proven track record of work experienceSound knowledge of AML and CFT legislationAbility to confidently liaise with clients and investors on a day-to-day basisHigh level of accuracy and attention to detailAbility to work well within a team and independently, using own initiativeIf you’d like to find out more information about this opportunity, please call us on 01534 626777 or email firstname.lastname@example.orgWe are an equal opportunity employer and value diversity at all times.View details
Contract Full Time Hours
Trademark Assistant | 6 Month Contract
An interesting and unique temporary administration role within a global business, where you will provide support processing trademark administration, during this 6 month contract.This is a great opportunity to gain office experience working in an environment where teamwork is at the heart of everything you do.If you have a proactive and flexible approach to tasks and work well within a team, this could be the opportunity for you!Responsibilities will include:Preparing applications, renewals and invoicesCorresponding with clients and local registries/agents regarding the progress of trademark mattersDealing with client enquiries Maintaining company files and database accuratelyExperience and skills required:Strong academic background (A-Levels at grade B upwards, or equivalent)Attention to detailTeam player with the ability to work on own initiative Enthusiastic approach to tasksIf you’d like to find out more information about this opportunity, please call us on 01534 626777 or email email@example.comWe are an equal opportunity employer and value diversity at all times.View details
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